Tours to Sweden and Scandinavia

Reservations & Discounts 
It is recommended that you make your reservations as early as possible. Anderson Scandinavian Tours will accept late reservations if space is available subject to late booking fees. We offer the following discounts: Tour reservations made before January 25, 2010 will receive a discount of $100.00 per person on escorted tours of 11 days or longer and $75.00 per person on escorted tours of up to 10 days. You may earn group discounts of $50.00 per person on some escorted tours by traveling as a group of six or more.
Deposit and Final Payment
A deposit of $500.00 per person is required to guarantee space on any requested tour. Deposit is due at the time the reservation is made. Checks, money orders and credit cards are accepted. Full payment must be made upon receipt of final invoice approximately 90 days prior to departure.
Preparation & Planning

After receipt of reservation form and $500.00 per person deposit, tour participants will receive two separate packets my mail or UPS from Anderson Scandinavian tours

1.) Contains pre-tour travel information, personal data forms, insurance information, originating airport information and domestic ticket request. Please complete the appropriate forms and return them as soon as possible. Forms not returned may result in cancellation of individual tour participation.

2.) Approximately two weeks prior to tour departure date you will receive additional travel information, airline tickets, name tags, luggage tags, tour diary and airport information. This package will be sent registered UPS.

Insurance

We recommend that you purchase travel insurance through Anderson Scandinavian Tours. Rates vary dependent on age. All insurance claims must be made directly to the travel insurance company. Anderson Scandinavian Tours will not handle any insurance claims.

Tour Rates

Tour rates are based on airfares, rates and tariffs in effect at the time of printing and are based on the value of the U.S. Dollar relative to the European currencies. Land costs are subject to change dependent on the strength of the U.S. Dollar. Airfare fluctuations and government imposed increases and taxes will also affect the price of tours. Anderson Scandinavian Tours reserves the right to impose currency and tax surcharges in addition to printed tour costs if conditions necessitate. 

Tour Costs
The price of tours described in this brochure includes land and international airfare from a gateway city to Scandinavia and return. Anderson Scandinavian Tours reserves the right to change any flight arrangements for described tours to any of the following gateway cities: Chicago, Newark, New York, Baltimore, Boston, Washington Dulles, Minneapolis or Philadelphia. Chicago and Newark, however are the gateway cities we use most frequently. Gateway cities are departure cities for international flights. 

Airfare taxes and airline fuel surcharges are not included in the price of the tours and are additional by approximately $300.00 per person.
Add-on Airfare:

Round-trip add-on (domestic) airfare, is the additional cost of transporting you to and from your gateway city from your origination city. The round-trip add-on fare will be added to the price of the tour you choose. These tickets will be purchased in advance of 60 days prior to departure. Please purchase your domestic tickets through Anderson Scandinavian Tours and Cole Travel Service. Anderson Scandinavian Tours reserves the right to change any domestic flight arrangements as we deem necessary, desirable or appropriate in order to meet international departure schedules. If you do not purchase domestic tickets through us, you must inform us in writing at least 70 days prior to departure and provide us with a copy of your domestic flight itinerary. If for any reason your tour is cancelled Anderson Scandinavian Tours will not be responsible for refunds for domestic tickets not purchased through us.
Not Included in the Tour Price

Personal Expenses:

Room service, telephone charges, alcoholic beverages, hotel snacks, valet and laundry services, taxis, or museum and site fees when on your own.

On your on meals:

Each escorted itinerary clearly states which meals are included. Meals not included in the itinerary are the responsibility of the tour participant.

Tour Escort, Tour Guide, and Driver Tips:

The customary tips to tour escorts, tour guides, and motor coach drivers are not included and should be extended on a voluntary, individual basis as an expression of appreciation. Recommendations on appropriate tips will be sent with other information.

Tour Extensions:
Anderson Scandinavian Tours will gladly work with tour participants desiring to extend their stay in Scandinavia. We can arrange rental cars, rail tickets, rail passes etc. at competitive rates. Reservations for tour participants who choose to travel early or stay after the end of the tour must be made no later than 90 days in advance. Anderson Scandinavian Tours will work with tour participants to create workable extension itineraries. Any changes made to extension itineraries are subject to additional fees after 30 days. When using SAS as our international carrier, tour participants are eligible to purchase SAS flight coupons for intra-Scandinavian flights (Sweden, Norway, Denmark); or to purchase flight segments to the Baltic Regions and to and from Europe. All flight segments are available at discount prices. An additional fee of $100.00 per person will be charged to tour participants when deviating from the group’s departure or return dates. There is no guarantee that you will pay the group fare extended to us by the international carrier when deviating from group departure and return dates. Your airfare may be higher than the $100.00 deviation fee already charged.

Itinerary variations

Our tours are planned out in detail, however, occasionally even the best laid plans encounter unexpected situations. Anderson Scandinavian Tours reserves the right to make changes or substitutions to any tour itinerary as we deem necessary, desirable or appropriate.

Cancellations, Refunds and Booking Changes 
Any booking changes or cancellations on the land portion of the tour are subject to the following cancellation charges:

1.) 90 days prior to departure: 
deposit or pre-payment fully refundable less administrative fee of $50.00 per person

2.) 89-61 days prior to departure:
$400.00 per person fee charged

3.) 60-31 days prior to departure:
$600.00 per person fee charged

4.) 30-15 days prior to departure:
$800.00 per person fee charged

5.) 14-1 days prior to departure:
$1,000.00 per person fee charged

6.) Canceling after tour commences:

$1,250.00 per person fee charged

**If illness or other imperative reasons make it necessary to withdraw from the tour after land arrangements have commenced, a refund will be made for the unused balance of the tour - less cancellation expenses of $1,250.00

NO REFUND CAN BE MADE FOR LESS THAN FOUR CONSECUTIVE DAYS ABSENCE FROM A TOUR.

Any cancellation of the airfare portion of the tour (including add-on fares) is subject to the following cancellation policy: Once airline tickets have been issued, there will be no refund on the airfare. If canceling after tour commences, tour participant will be required to pay all extra costs involved with re-ticketing for travel back to the U.S.A. These arrangements and fees must be handled overseas.

Cancellation by Tour Operator
Anderson Scandinavian Tours reserves the right to cancel any tour up to 45 days prior to departure for any reason. In the event that a tour is cancelled, tour participants will receive a full refund of all monies paid to Anderson Scandinavian Tours and such refund will constitute full and final settlement to the tour participant for such cancellation.
Anderson Scandinavian Tours Responsibility 
Anderson Scandinavian Tours, a subsidiary of Scandinavian Heritage Products Inc. and/or associated and/or affiliated or subsidiary companies are not responsible for and cannot be held liable for any injury, loss, damage, accident, detention, annoyance, expense or delay arising from: 
(a) quarantine, strikes, force majeure, failure of any vehicle or means of conveyance to arrive or depart as scheduled, disturbances, government restrictions or regulations or through the acts or default of any company or persons engaged in conveying the tour participant or providing any tour service and other cases over which we have no control or (b) through any tardiness, misconduct or illegal acts on the part of any tour participant. Compensation for any mishap must be sought in the country where any mishap occurred. Anderson Scandinavian Tours reserves the right to refuse, accept, or retain any person as a member of any tour at any time.
Passports, Visas, Identification
Citizens of the United States and Canada traveling to Scandinavia must have a valid passport. No visas are required. Citizens of other nations who are resident aliens of the United States must have a valid passport from their country and must carry with them the United States “green card” to re-enter the United States. The name on the passport and the name on the airline tickets must be the same to avoid confusion when airlines check passports upon departures. We request that you furnish us with a photocopy of the information and picture page of your passport as soon as possible. This facilitates replacement of passports in case of loss or theft, and is necessary for verification of name, age and citizenship when traveling internationally.

International Flights
Anderson Scandinavian Tours usually holds group seating on international flights from Chicago and Newark in conjunction with the tour dates. However we will also arrange for international departure from other cities or depending upon availability. You are also free to make your own international flight arrangements. However, because part of the cost of operating this tour is covered by commissions received from sales of the air portion of this tour, tour participants requesting to purchase international airfare on your own or through another vender will be invoiced an additional surcharge of $150.00. All arrangements must be made to coincide with the commencement of the tour in Scandinavia. Anderson Scandinavian Tours will not be responsible for missed or delayed flights on domestic carriers which result in missed connections with our transatlantic carriers. No refunds will be made if tour participants refuse alternative travel arrangements offered by our transatlantic carrier on the day of tour departure. Please allow plenty of time to make connections. If you are concerned about making connections on the day of international departure, Anderson Scandinavian Tours will help you make domestic flight arrangements for the day before departure. In this case, tour participants will be responsible for hotel expenses.

Luggage
It is the responsibility of the tour participant to claim his/her own luggage from baggage claim at airports and to move the luggage from the arrival area to the bus and from the bus to airport check-in upon departure. Size limitations on luggage will be given in information to be sent at a later date. Baggage handling is included for one piece of luggage per person at hotels. Smaller handbags, overnight bags, carry-ons, cameras, and all other personal belongings are the responsibility of the tour participant. Neither Anderson Scandinavian Tours nor the Scandinavian tour/bus companies will be responsible for left items.

Meals
Many meals are included as specified in the tour itineraries. For example: (B,D) means breakfast and dinner. Meals indicated are prearranged. Substitutions are available at an extra charge of $50.00 per person per tour. Notice of special dietary considerations must be given well in advance of tour departure. Drinks are usually not included with meals.
Smoking 
Smoking is not permitted on motor coaches or airplanes. Most restaurants, and all hotels have smoking restrictions.

Tour Escorts/Tour Guides
Included in the price of the tours is the assistance of a tour escort who will meet the group at Chicago O’Hare International Airport or Newark Liberty International Airport and be with the tour in its entirety. Smaller groups of less than 15 participants will be met in Scandinavia by an authorized Swedish tour escort/guide who will meet the group upon clearance of customs at the arrival airport in Scandinavia. You will have his/her assistance until the group departs Scandinavia at the end of the tour. In some cases, our American tour escorts are qualified to serve as guides in Scandinavia.

Frequent Flyers and Mileage Clubs